Manufacturing Form Workflow Automation

Equipment Maintenance

Form automation revolutionizes maintenance and repair processes by replacing manual paperwork with streamlined digital systems. Real-time data capture empowers rapid response and informed decision-making to ensure regular inspections and timely servicing for optimal equipment performance and minimal downtime.

Problem

Human errors in manual maintenance requests lead to equipment downtime, higher operational costs, and a lack of visibility into maintenance history.

formsflow.ai Solution

Employees can effortlessly submit equipment maintenance requests, while the platform automates the routing, scheduling, and maintenance history tracking processes.

Solution Features

Streamlined Data Processing: RPA bots extract relevant information from maintenance requests, validate the data for accuracy and completeness, and seamlessly integrate it into the maintenance database.
Precise Quality Control: The implementation of assigning various tasks at different authorization levels ensures that maintenance procedures are followed correctly and adhere to the company’s quality standards.
Performance Monitoring: Interactive analytics dashboards empower maintenance supervisors to monitor equipment maintenance requests and performance data in real-time.
Equipment Records: Exporting maintenance forms as PDF documents guarantees the preservation of critical maintenance data in its original format, preventing accidental alterations or data loss.
Responsive Request Management: Automation simplifies the request process, allowing swift response and action for urgent equipment maintenance.
Efficient Communication: Email configuration allows for automated email notifications and updates regarding maintenance requests.

Benefits of the formsflow.ai Solution:

Compliance and Reporting: Process automation ensures that maintenance activities align with regulatory requirements and industry standards.
Improved Accountability: Tasks and responsibilities are automatically assigned to specific personnel, ensuring that maintenance activities are carried out by the right individuals.
Enhanced Tracking: Monitoring the history of equipment repairs, and identifying recurring issues results in better decision-making.
Reduced Human Error: Automated forms and processes minimize the risk of errors that can occur during manual data input, saving the company from costly equipment failures.
Time Savings: Form automation reduces the time spent on manual data entry, paperwork, and repetitive administrative tasks associated with equipment maintenance.

Repair Requests

Adhering to a systematic repair request process helps maintain smooth operations, minimize downtime, and ensure the longevity of equipment in the manufacturing industry. Using automated forms for repair requests, manufacturing companies can improve communication, enhance efficiency, and ensure timely resolution of equipment issues.

Problem

Paper-based or manual processes led to delays in addressing vital equipment issues, a lack of visibility into repair status, and increased downtime.

formsflow.ai Solution

The powerful workflow engine automates the routing and assignment of repair requests to the appropriate teams. Mobile app accessibility enables remote teams to join in the repair request process.

Solution Features

Mobile Accessibility: The formsflow.ai Mobile Application feature allows for on-the-go access to the repair request system, facilitating quick submissions and updates for staff in the field.
Efficient Response Management: Standard BPMN/DMN Workflows can be applied to automate the routing of repair requests through predefined processes. This ensures that repair requests are handled promptly and consistently, improving response times and customer satisfaction.
Quality Assurance and Security: Form Designer, Reviewer, and Client Authorizations can be managed in the Admin Module, ensuring that repair request processes adhere to company standards.
Issue Monitoring: Leveraging the Interactive analytics dashboard, supervisors can gain real-time insights into repair request instances and trends, enabling better resource allocation and decision-making.
Streamlined Data Entry and Validation: Advanced Form Adapter capabilities can be employed to automate data extraction and validation from repair request forms.
Enhanced Customer Experience: Utilizing Multilingual form fields, the system can cater to a global customer base within the Manufacturing Industry.

Benefits of the formsflow.ai Solution:

Inventory Management: Automated repair request systems can integrate with inventory management systems to ensure that the necessary spare parts and materials are available when needed for repairs.
Streamlined Approval Workflows: Automated workflows set up to route repair requests to the appropriate personnel ensure that the necessary authorizations are obtained promptly.
Employee Satisfaction: Employees benefit from streamlined processes that reduce administrative burdens and deliver prompt attention to repair needs.
Compliance and Documentation: Automated systems can generate standardized documentation and repair reports, aiding in compliance with regulatory requirements.
Enhanced Tracking and Monitoring: Automation systems provide real-time visibility into the status of repair requests, leading to better accountability and transparency.
Accuracy: Reduced human errors in data entry and calculations reduces the risk of asset loss or mismanagement.

Work Orders

By implementing a well-structured automated work order system, manufacturing companies can effectively plan, execute, and track various tasks throughout the process, ensuring smooth operations and quality output.

Problem

Manufacturing businesses often face challenges in managing work orders efficiently with manual processes causing delays in work order creation, and difficulty in tracking progress.

formsflow.ai Solution

Our form automation platform offers an efficient solution for managing work orders by automating the routing process. It ensures work orders are quickly directed to the appropriate teams.

Solution Features

Efficiency: Robotic Process Automation (RPA) can be employed to automate repetitive tasks associated with work order management. This includes generating work order confirmations, updating production schedules, and notifying relevant teams.
Seamless Accessibility on Mobile Devices: A Mobile Application tailored for work orders empowers manufacturing personnel to submit, review, and manage work orders on the go.
Inventory Management: Process automations can be integrated with inventory systems to automatically update stock levels when materials are used in a work order.
Enhancing Data Integrity: Configurable form adapters can automate data entry and streamline database management. These adapters extract relevant information from work order form and validate the data for accuracy.
Effortless Preservation of Data: Preserving work order data accurately is paramount for manufacturing operations. Exporting work orders as PDF documents ensures that critical information remains in its original format.

Benefits of the formsflow.ai Solution:

Improved Communication: Automated work order systems can facilitate real-time communication among various departments and teams involved in the manufacturing process.
Rapid Response: Mobile flexibility enhances responsiveness, allowing teams to address urgent manufacturing needs swiftly and efficiently.
Improved Decision-Making: The analytics dashboard enhances responsiveness and efficiency in managing work orders to drive efficiencies in the manufacturing processes.
Faster Processing: Automated work order forms can be generated, reviewed, and processed much more quickly than manual paper-based forms.
Scalability: Fully automated systems built to scale with your organization, reducing the burden of legacy solutions.
Enhanced Accountability: Automated forms often include tracking and audit features, making it easy to trace the status and history of a work order.

Quality Control Forms

Manufacturing companies can streamline data capture by digitizing quality control forms with formsflow.ai. Improved data accuracy, enhanced collaboration, and real-time monitoring simplify quality analysis. This ultimately contributes to improved product quality, process efficiency, and regulatory compliance.

Problem

Paper-based quality control forms introduce delays in identifying defects and data entry errors, resulting in difficulties in maintaining a centralized quality control record.

formsflow.ai Solution

Implementing form automation to the process resulted in a comprehensive solution to streamline and enhance the quality assurance process of quality control forms.

Solution Features

Real-time Data Visualization: Interactive analytics dashboards provide real-time data visualization, allowing supervisors to monitor the information provided by the inspection team
Custom Form Components: Create specific form fields for quality control forms or version update descriptions, streamlining the quality control process.
Seamless Integration: Integrated form adapters integrate document version control with other databases or document repositories, ensuring a smooth, real-time exchange of data.
Designer and Client Authorization: Access control and compliance can be administered in the formsflow.ai Admin Module, enabling precise control over who can make changes and approvals.
Efficient Communication: Email and push notifications can be configured to send automated notifications to relevant stakeholders when quality control steps are reviewed or approved.

Benefits of the formsflow.ai Solution:

Consistency: Automated forms enforce standardized naming conventions and versioning protocols, ensuring consistent labeling and organization of quality control forms.
Collaboration: Workflow automation makes it easier for multiple users to work on a document simultaneously, driving collaboration throughout the business.
Scalability: As the volume of documents grows, automated version control systems can easily scale to accommodate the increased workload without significant additional effort or resources.
Notification and Alerts: Automated systems send instant notifications and alerts so that quality control issues can be addressed immediately.
Error Reduction: Form validation and workflow automation reduces the chances of human error in managing quality control. Users are guided through the correct steps, ensuring that processes are properly followed and documented.