Education Form Workflow Automation

Admissions and Enrollment

Easily automate the admissions and enrollment process, including application review and acceptance, document management, and enrollment tracking to ensure a smooth transition for new students.

Problem

Challenges in managing the admissions and enrollment process cause communication delays, leading to frustration among applicants and administrative staff.

formsflow.ai Solution

Schools can easily create custom admission forms that can be embedded on their websites and aligned to powerful workflows, streamlining the application process.

Solution Features

Global Student Outreach: Leveraging multilingual form fields, our admissions and enrollment process becomes inclusive and accessible to students from diverse linguistic backgrounds.
Preservation of Application Records: When a student submits an application form, preserving this information securely on-premise, or in public or private cloud is a vital requirement.
Enrollment Reporting: Data metrics and insights empower teams to monitor the progress of applications, track enrollment trends, and make data-driven decisions to optimize the enrollment process.
PDF Export for Documentation: Exporting completed application forms as PDFs simplify documentation and record-keeping, making it easier to maintain an organized archive of student applications.
Workflow Efficiency: Standard BPMN/DMN workflows facilitate the automation of admissions processes, ensuring that each application follows a predefined path from submission to acceptance, further enhancing efficiency.

Benefits of the formsflow.ai Solution:

Enhanced Applicant Experience: Simplified online forms with intuitive interfaces improve the applicant experience. Applicants can complete forms, track their application status, and receive timely updates, reducing stress and time taken for the process.
Personalization: Automated workflows can send personalized communications and notifications, creating a more tailored experience.
Data Security and Compliance: Form automation with formsflow.ai is packaged with robust security features to protect sensitive applicant information.
Analytics and Reporting: Collect and analyze data on applicant demographics, preferences, and application patterns. This data can be used to improve marketing strategies and refine the admissions processes.
Integration Capabilities: Automated forms can integrate with other legacy software, including databases and CRM systems. This streamlines data transfer and communication between various departments.

Financial Aid & Scholarship Applications

Streamline the processing of financial aid applications, including document collection, eligibility determination, automated review, and approval workflows for the disbursement of funds.

Problem

Out-dated financial aid and scholarship application processes lead to administrative burden, processing delays, and potential errors in awarding financial assistance to students.

formsflow.ai Solution

Formsflow’s automated form workflow management system ensures data security, timely responses, and effective allocation of financial aid or scholarships.

Solution Features

Efficient Processing: RPA can be employed to automate the extraction of data from application forms. Form Adapters enable seamless integration with other systems and databases, facilitating the quick validation and storage of applicant data in a structured format.
Global Accessibility: Multilingual form fields allow applicants from diverse linguistic backgrounds to access and complete financial aid and scholarship application forms.
User Privacy: Exporting application forms as PDFs helps maintain data integrity and safeguards sensitive information, preventing accidental alterations or data loss.
Workflow Optimization: Easy workflow design streamlines the application process design. It automates the routing of applications for review, approval, and disbursement, reducing manual intervention and processing times.
Quality Control and Security: Implement Designer and Client Authorization levels with the Admin Module. This feature enables the department to establish and enforce standardized asset-tracking processes.

Benefits of the formsflow.ai Solution:

Internationalization: Ensures that applicants from around the world can easily understand and engage with the application process, promoting inclusivity.
Improved Accuracy: Automation reduces the risk of errors so that students receive the correct amount of aid or scholarships.
Efficiency and Time Savings: Low code forms and workflow design reduce manual data entry and paperwork, saving time for both applicants and administrative staff.
Streamlined Communication: Workflows are configured to send notifications, updates, and reminders to applicants, reducing the need for manual follow-up.
Data Security and Compliance: Host your data on-premise or in the public or private cloud. Sensitive information is securely stored and transmitted, helping institutions comply with data protection legislation.

Student Information Forms

Automating student information forms can help to collect and manage a wide range of information such as contact details, emergency contacts, and health records, enabling institutions to efficiently manage student data.

Problem

Organizations with paper-based visitor sign-in procedures experience delays, security concerns, and a lack of digital visitor records.

formsflow.ai Solution

Our multilingual Form Automation Platform simplifies visitor sign-in form management by automating sorting, routing, and predefined actions.

Solution Features

Real-time Data Visualization: Interactive analytics dashboards provide live data visualization, allowing supervisors to monitor visitors in real-time.
Data Preservation: When a visitor submits a form, the platform can export the input as a PDF document, ensuring that the data remains in its original format.
Global Customer Reach: Form internationalization enables visitor registration forms to be comprehensive and accessible to customers who speak different languages.
Data Entry Automation and Database Management: RPA bots, using Form Adapters, can extract relevant information from the registration form, validate the extracted data, and ensure completeness and accuracy.
Quality Control and Privacy: In the User Admin Module, the team can ensure that the company’s standards are consistently met and restrict access to the customer’s personal information.

Benefits of the formsflow.ai Solution:

Time Savings: Automation reduces the time spent on manual data entry, paperwork, and tracking processes.
Improved Compliance: Asset tracking automation can help ensure compliance with regulatory requirements and internal policies.
Cost Reduction: By streamlining asset tracking processes, automation reduces the need for physical paperwork, manual record-keeping, and labor-intensive tracking efforts.
Security: Asset tracking systems often come with robust security features, ensuring that sensitive asset data is protected from unauthorized access or tampering.
Scalability: Fully automated systems built to scale with your organization, reducing the burden of legacy solutions.
Accuracy: Reduced human errors in data entry and calculations reduces the risk of asset loss or mismanagement.

Student Surveys

Student surveys help to collect feedback from students on various aspects of education such as teaching quality, curriculum, and facilities. formsflow.ai provides a platform enabling institutions to easily analyze and action student feedback.

Problem

Conducting student surveys using outdated platforms or even paper can result in low response rates, data entry errors, and difficulty in analyzing results.

formsflow.ai Solution

Advanced form automation enables easy survey creation and empowers inclusivity. Automation streamlines survey distribution, sentiment analysis, and data storage.

Solution Features

Inclusive Participation: Multilingual form fields enable student surveys to transcend language barriers, ensuring students from diverse backgrounds can participate and provide valuable feedback.
Anonymous Participation: Anonymous forms enable students to provide honest feedback without fear of repercussions, fostering a culture of openness and transparency within the educational institution.
Data Security: Store responses from the surveys, validate the data, and securely store it in an on-premise database that adheres to the most rigorous privacy legislation.
Data Preservation: Exporting survey responses as PDF documents ensures the preservation of valuable feedback in a tamper-proof format.
Mobile Accessibility: A mobile application facilitates convenient survey participation for students on their preferred devices, making it easier for them to engage and provide feedback.

Benefits of the formsflow.ai Solution:

Accessibility: Making surveys accessible to everyone promotes inclusivity and reflects the institution’s commitment to catering to a global student body.
Consistency: Automated surveys ensure that every student receives the same set of questions and experiences a consistent survey process.
Customization: Low code survey designer allows institutions to customize surveys to their specific needs. Questions can be tailored to address the institution’s unique goals and requirements.
Feedback: Gain valuable insights into student satisfaction, identify trends, and make data-driven improvements to programs and services.
Increased Student Engagement: Automated surveys can be designed to be more interactive and personalized, leading to higher response rates.